Ways to avoid burnout when you work remotely

Although we still firmly believe that working remotely can be great for companies and employees alike, people can have a tendency to work more while doing so.

When your home is your office, it can be hard to separate your work and personal life. Here are some ways to help avoid burnout and keep living the dream…

Maintain a routine

Whatever your working hours, make sure that you keep to the routine as if you were working in an office. This will make it easier to distinguish between work and non-work time and help to prevent you from doing too many hours.

Treat your working day as you would if you didn’t work remotely

It can be easy to slip into bad habits when you work from home, the aforementioned routine will help with this but seemingly little things like getting dressed for work, making a pot of tea or coffee and not just opening your laptop in bed and starting work as soon as you wake up, will make a real difference. Bear in mind that there is no-one to tell you to stop working, you need to decide when to stop.

Create boundaries

Relish the freedom that remote working allows but be proactive about setting boundaries and sticking to your priorities. Find the hours that work for you and make sure that your colleagues are aware of what they are. Working remotely doesn’t mean that you need to be available 24 hours a day, 7 days a week, it offers flexibility which you can enjoy if you have a few things in place.

Take breaks

We don’t just mean a lunch break, though that is important too. Throughout the working day in an office, think about how many times you get up from your desk to get a drink or visit a colleague, have a meeting etc. The good thing about working remotely or being at home is that you have the opportunity to make so much more of these breaks. Take a walk, do a spot of yoga, get ahead of the laundry, basically do whatever works for you.

Schedule some human interaction

As much as rowdy colleagues can be off-putting, it is nice to have some human interaction in your day. Whether it’s for a spot of gossip in the tea room or to discuss weekend plans, these small interactions do provide moral boosts throughout the day. This is one of the main contributors to burnout and can be easily avoided with a bit of social interaction. Nowbridge can help with this, you can see who is there and if they’re free, send chat messages and more.

One of the main ways to avoid burnout is to be aware of it. Practice self-care and make sure that you’re able to enjoy the perks of working remotely. Having a healthy work-life balance doesn’t purely come from working remotely, it comes from being in control of your working life and making sure that it works for you.

 

How to manage a remote team

With the increase in remote working and the availability of remote job,  it can seem daunting to take the leap towards managing your own remote team. We’ve got you covered with some suggestions on how to make the transition and process a bit easier.

  1. Schedule a daily huddle – whether you use Google Hangouts, Skype, JoinMe or something similar, gathering the team together and running through what was achieved yesterday and the goals for today is really effective at keeping the team together.
  2. Use a platform that you can track projects/productivity that updates in real time – these are a fantastic idea for both remote and in-house teams as you are able to track the goals and progress.
  3. Check in regularly – communication is key and just as you might go and speak to one of your in-house colleagues for an update on a project, do this with your remote colleagues too.
  4. Set clear expectations for both the individuals and the team – individuals need enough work to stay busy and the team needs achievable goals to aim for. This helps everyone to feel involved and be accountable for their contributions.
  5. Make sure your remote worker still feel part of the team – make an effort to build rapport with every member of your team, include some small talk at the beginning or end of a conversation and get to know them, like you would with in-house staff.
  6. Utilize video as much as possible for catch ups –  more than half of human communication is non-verbal so having conversations with your team on video call will tell you a lot more about what’s going on than just speaking on the phone.
  7. Remember about their career progression – ensure that your remote workers make progress on their goals and understand their options for progression in the company and in their careers.
  8. Never cancel your one-on-ones – pick a regular time that works for both of you, obviously sometimes things come up that can’t be avoided but make sure you reschedule it for the next convenient time, don’t cancel it.

The main thing priority when managing a remote team is to ensure that that’s what you’re doing – managing a team.

Our software helps remote workers to stay a part of the team. By sending live still images every few seconds, Nowbridge shows you when your team are there. You can send instant chat messages, leave voice messages, initiate Skype calls and make it clear when you’re at work and when you’ve finished for the day. Try it today, it’s free and easy to use!

The importance of a work-life balance

The importance of the work-life balance in today’s world is on the rise, and a lot of people are realising that they aren’t limited to the job or industry they first started working in.

With the advances in technology, workers are now available around the clock. A huge number of people work considerably longer hours than they are paid for, and this can impact health, happiness and even relationships. Something has to give. A lot of people choose to work remotely, which gives them more control over their time but there are other ways to help with his.

Work-life balance means something different to everyone but here are our tips for helping you find your balance.

Learn how to unplug and embrace it

Technology is a wonderful thing but it has created expectations of constant availability and as such, we find it hard to switch off. Try to avoid checking your phone for the first and last hour of the day, this should help you sleep better and give you more control. If we constantly respond and react to work emails, we never stop working.

Make time for yourself

One of the first things that slips when we get busy is our self-care. Schedule in your exercise or meditation just as you’d schedule a meeting. It’s no secret that exercise is effective for clearing your mind and relieving your stress, so make time for yourself and make the most of those endorphins!

Try to avoid time-wasting activities

What is important in your life? Once you’ve worked this out, you’ll find it easier to prioritize your tasks and weed out things that are wasting your time and not contributing to your overall happiness. Focus on the things that reward you the most, both in your home and work life.

Set some boundaries

Make it clear to your colleagues that you’ll reply to their emails and get back to them within a certain time frame, if you need to set an ‘out-of-office’ reply every evening then so be it. Nowbridge helps you set these boundaries by showing when you are and aren’t at your desk so you can make it clear to your colleagues when you’re available or not. Find out more about it here.

Learn to let things go

Had a bad day? Don’t let it turn into a bad week. In the grand scheme of things, most mistakes aren’t the end of the world so don’t put extra pressure on yourself. Leave work at work, or at least try to! If you work from home, or regularly take work home with you, try to confine it to an area of your house like a home office or study and avoid letting it take over your home time.

Do what works for you

Whether you live to work or work to live, it’s important to do what makes you happy. On average, we spend around 90,360 hours of our life working so it has to be worth it for you.

Handy tools for remote workers

There has been a huge rise in the past couple of years of new software and apps to increase productivity, streamline connectivity and all in all, make it easier for both in-house and remote workers to improve the efficiency of their working days.

For productivity and project management there are the usual suspects, Trello, Asana, Jira and Axosoft, which crop up a lot in reviews and articles about remote working. Also Slack, which is technically more of a messaging app for teams, but you can do a fair bit more than that, including file sharing and prioritizing conversations into topics and themes.

Another clever tool for remote teams split across different time zones is EveryTimeZone, which shows you how the time zones of your coworkers overlap with yours so you can coordinate efforts more easily.

Google Cloud Print eliminates the need to print huge documents at home and allows you to send the documents to a printer at the office or, any printer in the world really! Speaking of clouds, Dropbox and WeTransfer are great for sharing large documents with your colleagues – you don’t need an account for the latter and can transfer up to 2GB a time as often as you need.

Need to drown out some background noise but find the radio or television too distracting? Try Noisli, a white noise app. You can pick and choose the high quality ambient sounds and see what works for you!

A new contender that we’re quite excited about is Moleskine’s Smart Writing Set, which lets you hand write your notes and see them transferred to an app on your phone, so they are instantly digitized. Eliminating the need to write up your notes or scan in diagrams or drawings to send to colleagues, this will save you time and reduce the risk of losing the work. We can’t wait to give this one a try!

Nowbridge is our offering; a remote working software that allows you to stay part of the team by sharing live still images every few seconds with your colleagues so you can see who is available and who isn’t. You can send instant chat messages, leave voice messages and even call someone on Skype from within the desktop app. There are a number of different photo filters available and the images are only shared with people who you allow to see you. It gives you a clear boundary between when you’re at work and when you’ve finished for the day and helps you stay part of the team, wherever you are in the world.

interface

Are there any other great apps or software we should be aware of? Let us know!

 

10 tips for staying sane when you work from home

Although working from home is pretty great, it can be tough to stay motivated. Here are our top ten tips for keeping sane and staying motivated.

  1. Get dressed, have a shower and prepare for work like you would usually.
  2. Make a list of daily tasks and make sure you do them, block out time in your calendar if you need to discourage colleagues from putting in too many meetings or calls.
  3. Try and stay out of the kitchen – we know it can be tempting to snack constantly when you work from home but try to have the discipline to resist, just as you’re being disciplined in everything else.
  4. Plan some social interaction – this is an important one, it can be lonely working from home. Whether it’s evening exercises, standing lunch or coffee dates with friends, do something.
  5. Change your environment – if you find yourself going a bit stir crazy, it can be a good idea to take your laptop, phone and work to a local coffee shop or a co-working space.
  6. Take regular breaks – either by doing the above, getting up and making a cup of tea or coffee, doing some laundry, taking the dog for a walk etc. If you find it hard to do these, you could set a timer for yourself.
  7. Work your way – if you like to listen to the radio or have the television on in the background or whatever it is, if that helps you work, do it. Whatever helps you work more productively, do it!
  8. Make sure you have the tools you need – a decent WiFi connection capable of video conferencing and file sending/downloading, a good pair of noise-cancelling headphones and potentially a decent microphone with a mute button or a headset – even better.
  9. Stay in touch with your co-workers and boss throughout the day – there are so many tools available to help you stay connected *cough* like Nowbridge *coughand other productivity tools like Trello or Asana. Stay part of the team!
  10. When your working day is finished, stop working – this is one of those easier said than done things…but it’s important. Whether you work 9-5 or you’ve found that you’re more productive working in the afternoon, you need to keep the boundaries between your work life and your home life.

We hope you found these useful! Have we missed anything? Let us know!

Nowbridge in action!

Are you part of a remote team? Have you tried Nowbridge yet?

If not, why not?

We all know the benefits of working remotely, but it can be lonely. We created Nowbridge so that all of your colleagues, wherever they are in the world, can stay a part of the team.

Our software unobtrusively sits on your desktop in the background while you work, but it’s there when you want to check whether a colleague is at their desk, or you need to quickly send a message that it’s not worth sending an email about. You can use it to call them on Skype or leave a voice message, which they can hear when they’re back at their desks.

The rest of the time, you might not even realise that it’s there, until you need it. There are lots of handy filters that you can apply to your live still images too, which gives you another level of control. It also gives you a clear way of switching off at the end of your day as your remote colleagues can see when you turn it off, your box goes white. This helps distinguish between your work time and your home time.

Why not introduce it to your remote teams and see how you get on?

Communication is key with remote working

We all know the benefits of remote working for an individual: increased productivity, reduced stress, money saved etc. but understandably it can be a bit harder to comprehend for a business.

How will I know how whether someone is working? 

Besides ensuring that you hire the right kind of person, there are various ways to keep a track of your remote teams. Although you’ll see countless articles about the fact that if you don’t trust your employees, you shouldn’t have hired them in the first place, in reality this is more difficult to swallow.

We created Nowbridge for a number of reasons but one of them naturally eases this problem. Nowbridge sends images between you and your team every 15 seconds. You can control who can and can’t see you, send instant chat messages or start Skype calls and even leave a voice message for someone if they’re away from their desk, which they can listen to when they’re back.

In addition to the obvious things that this software helps with, it also gives remote workers a clear way of indicating that they are no longer working for the day. They can turn Nowbridge on for their working day and switch it off when they’re finished, making it clear to yourself and your team that you have stopped working.

The main thing we’ve learned from the many articles we’ve read about remote working is that the most important thing is communication. In order for remote working to be effective for both the employee and the business, communication is key. There are lots of different apps and types of software that you can use to track workloads and productivity, which make the work side of things easier but without good communication, things can easily slip.

With Nowbridge, you don’t need to be sitting near people to share the day with them – being seen by those who you are close to builds trust. You can communicate in real time and, more importantly, stay part of the team.

Have you tried it yet?