With more companies leveraging talent across the world and not limiting themselves to local employees, it’s important that both company and remote worker have the right tools in place to keep your sensitive data secure.
Think about it, if you’re using a VPN or connecting to the work network from home, you’re most likely transferring files over your home WiFi, which you’ve probably got a password on so this is fairly secure.
But what if you take your work to a public place, like a coffee shop? You connect to the free, public WiFi and then what? Do you take the necessary precautions to protect your files and your computer from being compromised?
First of all, don’t panic. There are lots of ways to ensure remote access security while you recruit remote workers…
Work out what kind of access your remote worker needs in order to do their job. Once you have this, you can work back and plan the best way to share that information securely. Should an incident happen, thanks to logins and breadcrumb trails, you will be able to see the touch points and work out who was responsible, which is important for accountability and ongoing security.
Cloud-based tools help managers stay in the loop, while keeping this whole process fairly unobtrusive. Try Time Doctor to keep track of remote workers’ hours or Hive Desk, which shows you how much time they spend on different projects. It’s important that remote workers don’t feel like you’re spying on them, but it should be clear between both parties that you expect a certain level of workplace accountability. Nowbridge lets you see who is there and if they’re free so you can get in touch with your remote colleagues easily. The live images, updating every few seconds, also give you an unobtrusive way of making sure that your remote workers are working. A different kind of monitoring, yes, but every little helps. There are lots of other benefits to using Nowbridge, which you can read about here.
Create and distribute a security policy
Every company should ideally have a company-specific security policy, which is shared with all staff. Whether it’s a written-down policy or regular meetings or training on the subject, everyone should know where they stand and what their responsibilities regarding the security of company data are. Bear in mind that this is a working document, with ever-evolving technologies and security threats, it should be updated regularly and staff should be invited to ask questions or make suggestions.
Bring Your Own Device (BYOD)
At some companies, it is becoming the workplace norm to let employees use their own devices but this is something to be aware of, as they create weaknesses. It’s often the best option to mandate that all work be done on employer-supplied equipment, although this is only achievable with in-house colleagues who occasionally work from home, it’s something to bear in mind. Perhaps you could check whether your remote worker has the necessary spyware and protection on their home computers and provide if it they don’t.
Encourage strong passwords
Require internal and external colleagues to update their login credentials every couple of months, or however frequently you feel is appropriate for your business.
If you’re embarking on employing remote workers for the first time, it can seem daunting but the benefits far outweigh the risks, as long as you set a few things in motion from the outset.