First steps to remote working

It can be daunting going “office-free”, but it can also be liberating. You take control of your work life and make it work for you.

  1. Working from home doesn’t necessarily mean working from home, if you feel that you would be more productive at your local library, in a co-working space, in the garden, sitting in your local coffee shop or wherever, you’re free to do that, providing that you are not beyond reach if your work involves regular contact with a manager or colleagues.
  2. Make sure that you’ve got everything you need to do your job – computer/laptop, WiFi, notepads, a headset with a decent microphone if you’ll be doing a lot of conference calls etc., any software or VPN access that you might need.
  3. Be ready for distractions – at least when you first start working from home it can be hard to focus on your work. Whether the distraction is your kids, pets, neighbours mowing the lawn or the availability of a television…try not to let these take over your working day and treat it as if it were a normal day in the office.
  4. Get dressed for work – embrace the opportunity to wear more comfortable/casual clothes but make an effort to actually get dressed and if you’re going to be taking part in conference video calls, make an effort to look presentable.
  5. Set your hours and stick to them – it can be easy to overwork when you don’t have to take your regular commute home at the end of the working day but it’s important to put these boundaries in place from the outset, you can always look at changing them later.
  6. Invest in a proper home-working area – if you don’t have a home office, consider buying a desk and setting it up to work from, we guarantee you’ll find it harder to concentrate in the long run if you work from your bed or kitchen table.
  7. Try different tools and software and see what works for you – there are countless apps and tools out there, we’ve written about some of our favourites here, but see what works for you (and your employer).
  8. Stay connected with your team – however you do it, via daily or weekly catch ups or software like Nowbridge, it can get lonely working from home without the ongoing buzz that happens in an office, so stay connected.

 

Tips for staying well when you work from home

We often talk about the benefits of remote working:

  • It’s easy
  • It saves money
  • It helps save the planet
  • It can increase productivity and focus

…and we have covered the difficulties of working remotely, but something that is also coming to the forefront of discussion in the workplace and the wider world is mental health awareness. While remote working does come with lots of perks, it can lead to feelings of isolation and make it hard to switch off between your work and personal life.

Take a break

Just as you would during your working day in an office, it’s important to take regular breaks both from the screen and from sitting down. Take a short walk, make a cup of tea, meditate for a few minutes etc.

Take your lunch hour

We’re all guilty of working through our lunch break but it can become a slippery slope into blurring the lines between working and having a personal life.

Take a sick day when you need one

If you were working in an office, it would be normal to take a sick day for physical illness or mental health, the same applies for remote working.

Take your annual leave

Working remotely doesn’t mean that you work any less hard than in-office staff. It’s important to take a break from work every now and then, to recharge your batteries, to spend time with friends or family etc.

Talk to people

Although you work alone, you aren’t. There’s a whole remote working community out there! Whether you join other remote workers on social media or use a live-chat or similar (like Nowbridge) to keep in touch with your in-house colleagues, it’s good to talk. Also, schedule dinners with friends or gym classes for after work so that you’ve got some real human interaction in your day.

Turn your computer off 

Okay, this sounds obvious but we don’t just mean your computer. Set some expectations with your colleagues or clients about what your working hours are and when you will and will not be replying to messages. This will help you mentally switch off as well as physically.

There are lots of well-known benefits to remote work and we personally think they outweigh the difficulties, but it’s important to look out for yourself and make sure that you keep your work/life balance, balanced.

How to manage a remote team

With the increase in remote working and the availability of remote job,  it can seem daunting to take the leap towards managing your own remote team. We’ve got you covered with some suggestions on how to make the transition and process a bit easier.

  1. Schedule a daily huddle – whether you use Google Hangouts, Skype, JoinMe or something similar, gathering the team together and running through what was achieved yesterday and the goals for today is really effective at keeping the team together.
  2. Use a platform that you can track projects/productivity that updates in real time – these are a fantastic idea for both remote and in-house teams as you are able to track the goals and progress.
  3. Check in regularly – communication is key and just as you might go and speak to one of your in-house colleagues for an update on a project, do this with your remote colleagues too.
  4. Set clear expectations for both the individuals and the team – individuals need enough work to stay busy and the team needs achievable goals to aim for. This helps everyone to feel involved and be accountable for their contributions.
  5. Make sure your remote worker still feel part of the team – make an effort to build rapport with every member of your team, include some small talk at the beginning or end of a conversation and get to know them, like you would with in-house staff.
  6. Utilize video as much as possible for catch ups –  more than half of human communication is non-verbal so having conversations with your team on video call will tell you a lot more about what’s going on than just speaking on the phone.
  7. Remember about their career progression – ensure that your remote workers make progress on their goals and understand their options for progression in the company and in their careers.
  8. Never cancel your one-on-ones – pick a regular time that works for both of you, obviously sometimes things come up that can’t be avoided but make sure you reschedule it for the next convenient time, don’t cancel it.

The main thing priority when managing a remote team is to ensure that that’s what you’re doing – managing a team.

Our software helps remote workers to stay a part of the team. By sending live still images every few seconds, Nowbridge shows you when your team are there. You can send instant chat messages, leave voice messages, initiate Skype calls and make it clear when you’re at work and when you’ve finished for the day. Try it today, it’s free and easy to use!

Handy tools for remote workers

There has been a huge rise in the past couple of years of new software and apps to increase productivity, streamline connectivity and all in all, make it easier for both in-house and remote workers to improve the efficiency of their working days.

For productivity and project management there are the usual suspects, Trello, Asana, Jira and Axosoft, which crop up a lot in reviews and articles about remote working. Also Slack, which is technically more of a messaging app for teams, but you can do a fair bit more than that, including file sharing and prioritizing conversations into topics and themes.

Another clever tool for remote teams split across different time zones is EveryTimeZone, which shows you how the time zones of your coworkers overlap with yours so you can coordinate efforts more easily.

Google Cloud Print eliminates the need to print huge documents at home and allows you to send the documents to a printer at the office or, any printer in the world really! Speaking of clouds, Dropbox and WeTransfer are great for sharing large documents with your colleagues – you don’t need an account for the latter and can transfer up to 2GB a time as often as you need.

Need to drown out some background noise but find the radio or television too distracting? Try Noisli, a white noise app. You can pick and choose the high quality ambient sounds and see what works for you!

A new contender that we’re quite excited about is Moleskine’s Smart Writing Set, which lets you hand write your notes and see them transferred to an app on your phone, so they are instantly digitized. Eliminating the need to write up your notes or scan in diagrams or drawings to send to colleagues, this will save you time and reduce the risk of losing the work. We can’t wait to give this one a try!

Nowbridge is our offering; a remote working software that allows you to stay part of the team by sharing live still images every few seconds with your colleagues so you can see who is available and who isn’t. You can send instant chat messages, leave voice messages and even call someone on Skype from within the desktop app. There are a number of different photo filters available and the images are only shared with people who you allow to see you. It gives you a clear boundary between when you’re at work and when you’ve finished for the day and helps you stay part of the team, wherever you are in the world.

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Are there any other great apps or software we should be aware of? Let us know!

 

10 tips for staying sane when you work from home

Although working from home is pretty great, it can be tough to stay motivated. Here are our top ten tips for keeping sane and staying motivated.

  1. Get dressed, have a shower and prepare for work like you would usually.
  2. Make a list of daily tasks and make sure you do them, block out time in your calendar if you need to discourage colleagues from putting in too many meetings or calls.
  3. Try and stay out of the kitchen – we know it can be tempting to snack constantly when you work from home but try to have the discipline to resist, just as you’re being disciplined in everything else.
  4. Plan some social interaction – this is an important one, it can be lonely working from home. Whether it’s evening exercises, standing lunch or coffee dates with friends, do something.
  5. Change your environment – if you find yourself going a bit stir crazy, it can be a good idea to take your laptop, phone and work to a local coffee shop or a co-working space.
  6. Take regular breaks – either by doing the above, getting up and making a cup of tea or coffee, doing some laundry, taking the dog for a walk etc. If you find it hard to do these, you could set a timer for yourself.
  7. Work your way – if you like to listen to the radio or have the television on in the background or whatever it is, if that helps you work, do it. Whatever helps you work more productively, do it!
  8. Make sure you have the tools you need – a decent WiFi connection capable of video conferencing and file sending/downloading, a good pair of noise-cancelling headphones and potentially a decent microphone with a mute button or a headset – even better.
  9. Stay in touch with your co-workers and boss throughout the day – there are so many tools available to help you stay connected *cough* like Nowbridge *coughand other productivity tools like Trello or Asana. Stay part of the team!
  10. When your working day is finished, stop working – this is one of those easier said than done things…but it’s important. Whether you work 9-5 or you’ve found that you’re more productive working in the afternoon, you need to keep the boundaries between your work life and your home life.

We hope you found these useful! Have we missed anything? Let us know!

Nowbridge in action!

Are you part of a remote team? Have you tried Nowbridge yet?

If not, why not?

We all know the benefits of working remotely, but it can be lonely. We created Nowbridge so that all of your colleagues, wherever they are in the world, can stay a part of the team.

Our software unobtrusively sits on your desktop in the background while you work, but it’s there when you want to check whether a colleague is at their desk, or you need to quickly send a message that it’s not worth sending an email about. You can use it to call them on Skype or leave a voice message, which they can hear when they’re back at their desks.

The rest of the time, you might not even realise that it’s there, until you need it. There are lots of handy filters that you can apply to your live still images too, which gives you another level of control. It also gives you a clear way of switching off at the end of your day as your remote colleagues can see when you turn it off, your box goes white. This helps distinguish between your work time and your home time.

Why not introduce it to your remote teams and see how you get on?

The shift towards remote working

 

We’ve said it before and we’ll say it again. Remote working is on the up and up, and we can’t be happier. Being ‘self employed’ or ‘freelance’ no longer implies being between jobs or out of work. Instead, it’s becoming a sort of, badge of honor nowadays, with lots of people seeing the move as brave.

As more and more companies embrace remote working, there is more work available for people who decide to move away from the office. So really, it’s no wonder that with the increase in public transport costs and the stress of commuting, the pull to work remotely is getting stronger.

We created our software because as great as remote working can be, for productivity, for your stress levels and for the environment, it sure can be lonely sometimes. When you’re working in an office, you have ongoing micro-interactions with people without often even realising it. Even if you can just see the top of someone’s head from your desk or hear them answer the phone, you know that they’re there. Whereas when you’re working remotely, you really don’t have any way of knowing whether someone is available. Yes, you can login to Skype or Gmail chat, if your company use those, but those green “online” dots aren’t always accurate.

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Nowbridge bridges the gap between staff working remotely and in the office. Live still images updating every few seconds all day long create the illusion of being together. You control who you connect with and when. You can only be seen by the people you can see. Use it throughout the day to send chat messages to colleagues or even quickly call them on Skype when you can see they’re at their desks. At the end of your working day, press pause or close Nowbridge down and it’s clear to everyone in your team that you have finished for the day.

Also, it’s free to download and easy to use! Have you tried it yet?