Co-work vs remote work

Although there are definitely perks to working from home, there are also downsides including distractions and not having a professional location to meet clients.

Co-working continues to be on the rise, with more and more co-working spaces popping up all over the world. There are a range of different places at different prices with flexible plans. These spaces offer great benefits for both the remote worker and their company as in most working scenarios, it can increase productivity and also improve the quality of your work, not to mention you’ll probably be able to get a decent cup of coffee!

Think about it you’ll be in a more work-like environment, and co-working spaces allow for interactions with other people, something which remote workers can miss out on when they work from home. Those interactions could range from just having a conversation to full-on collaboration with other co-workers sharing the space. You don’t need to be in the same industry to be able to get ideas, network and be inspired in the company of other like-minded individuals. Different companies have different ways of working but lots of ideas are transferable between industries.

The community atmosphere in a co-working space can promote collaboration, networking but also friendships. Never underestimate the power of working in a positively-charged space with like-minded peers.

What do you think? Is the allure of a co-working space greater than working from home?

 

Ways to avoid burnout when you work remotely

Although we still firmly believe that working remotely can be great for companies and employees alike, people can have a tendency to work more while doing so.

When your home is your office, it can be hard to separate your work and personal life. Here are some ways to help avoid burnout and keep living the dream…

Maintain a routine

Whatever your working hours, make sure that you keep to the routine as if you were working in an office. This will make it easier to distinguish between work and non-work time and help to prevent you from doing too many hours.

Treat your working day as you would if you didn’t work remotely

It can be easy to slip into bad habits when you work from home, the aforementioned routine will help with this but seemingly little things like getting dressed for work, making a pot of tea or coffee and not just opening your laptop in bed and starting work as soon as you wake up, will make a real difference. Bear in mind that there is no-one to tell you to stop working, you need to decide when to stop.

Create boundaries

Relish the freedom that remote working allows but be proactive about setting boundaries and sticking to your priorities. Find the hours that work for you and make sure that your colleagues are aware of what they are. Working remotely doesn’t mean that you need to be available 24 hours a day, 7 days a week, it offers flexibility which you can enjoy if you have a few things in place.

Take breaks

We don’t just mean a lunch break, though that is important too. Throughout the working day in an office, think about how many times you get up from your desk to get a drink or visit a colleague, have a meeting etc. The good thing about working remotely or being at home is that you have the opportunity to make so much more of these breaks. Take a walk, do a spot of yoga, get ahead of the laundry, basically do whatever works for you.

Schedule some human interaction

As much as rowdy colleagues can be off-putting, it is nice to have some human interaction in your day. Whether it’s for a spot of gossip in the tea room or to discuss weekend plans, these small interactions do provide moral boosts throughout the day. This is one of the main contributors to burnout and can be easily avoided with a bit of social interaction. Nowbridge can help with this, you can see who is there and if they’re free, send chat messages and more.

One of the main ways to avoid burnout is to be aware of it. Practice self-care and make sure that you’re able to enjoy the perks of working remotely. Having a healthy work-life balance doesn’t purely come from working remotely, it comes from being in control of your working life and making sure that it works for you.

 

Maintaining security with your remote workers

With more companies leveraging talent across the world and not limiting themselves to local employees, it’s important that both company and remote worker have the right tools in place to keep your sensitive data secure.

Think about it, if you’re using a VPN or connecting to the work network from home, you’re most likely transferring files over your home WiFi, which you’ve probably got a password on so this is fairly secure.

But what if you take your work to a public place, like a coffee shop? You connect to the free, public WiFi and then what? Do you take the necessary precautions to protect your files and your computer from being compromised?

First of all, don’t panic. There are lots of ways to ensure remote access security while you recruit remote workers…

Getting started

Work out what kind of access your remote worker needs in order to do their job. Once you have this, you can work back and plan the best way to share that information securely. Should an incident happen, thanks to logins and breadcrumb trails, you will be able to see the touch points and work out who was responsible, which is important for accountability and ongoing security.

Monitoring 

Cloud-based tools help managers stay in the loop, while keeping this whole process fairly unobtrusive. Try Time Doctor to keep track of remote workers’ hours or Hive Desk, which shows you how much time they spend on different projects. It’s important that remote workers don’t feel like you’re spying on them, but it should be clear between both parties that you expect a certain level of workplace accountability. Nowbridge lets you see who is there and if they’re free so you can get in touch with your remote colleagues easily. The live images, updating every few seconds, also give you an unobtrusive way of making sure that your remote workers are working. A different kind of monitoring, yes, but every little helps. There are lots of other benefits to using Nowbridge, which you can read about here.

Create and distribute a security policy

Every company should ideally have a company-specific security policy, which is shared with all staff. Whether it’s a written-down policy or regular meetings or training on the subject, everyone should know where they stand and what their responsibilities regarding the security of company data are. Bear in mind that this is a working document, with ever-evolving technologies and security threats, it should be updated regularly and staff should be invited to ask questions or make suggestions.

Bring Your Own Device (BYOD)

At some companies, it is becoming the workplace norm to let employees use their own devices but this is something to be aware of, as they create weaknesses. It’s often the best option to mandate that all work be done on employer-supplied equipment, although this is only achievable with in-house colleagues who occasionally work from home, it’s something to bear in mind. Perhaps you could check whether your remote worker has the necessary spyware and protection on their home computers and provide if it they don’t.

Encourage strong passwords

Require internal and external colleagues to update their login credentials every couple of months, or however frequently you feel is appropriate for your business.

If you’re embarking on employing remote workers for the first time, it can seem daunting but the benefits far outweigh the risks, as long as you set a few things in motion from the outset.

 

 

How to manage a remote team

With the increase in remote working and the availability of remote job,  it can seem daunting to take the leap towards managing your own remote team. We’ve got you covered with some suggestions on how to make the transition and process a bit easier.

  1. Schedule a daily huddle – whether you use Google Hangouts, Skype, JoinMe or something similar, gathering the team together and running through what was achieved yesterday and the goals for today is really effective at keeping the team together.
  2. Use a platform that you can track projects/productivity that updates in real time – these are a fantastic idea for both remote and in-house teams as you are able to track the goals and progress.
  3. Check in regularly – communication is key and just as you might go and speak to one of your in-house colleagues for an update on a project, do this with your remote colleagues too.
  4. Set clear expectations for both the individuals and the team – individuals need enough work to stay busy and the team needs achievable goals to aim for. This helps everyone to feel involved and be accountable for their contributions.
  5. Make sure your remote worker still feel part of the team – make an effort to build rapport with every member of your team, include some small talk at the beginning or end of a conversation and get to know them, like you would with in-house staff.
  6. Utilize video as much as possible for catch ups –  more than half of human communication is non-verbal so having conversations with your team on video call will tell you a lot more about what’s going on than just speaking on the phone.
  7. Remember about their career progression – ensure that your remote workers make progress on their goals and understand their options for progression in the company and in their careers.
  8. Never cancel your one-on-ones – pick a regular time that works for both of you, obviously sometimes things come up that can’t be avoided but make sure you reschedule it for the next convenient time, don’t cancel it.

The main thing priority when managing a remote team is to ensure that that’s what you’re doing – managing a team.

Our software helps remote workers to stay a part of the team. By sending live still images every few seconds, Nowbridge shows you when your team are there. You can send instant chat messages, leave voice messages, initiate Skype calls and make it clear when you’re at work and when you’ve finished for the day. Try it today, it’s free and easy to use!

Remote working – is it right for you?

Remote working is becoming more and more prevalent in today’s world. Obviously it isn’t a viable option for some industries but for others, it can be more convenient than ever for both the company and the individual.

In order to work remotely, the very least you need is a Wi-Fi-connected laptop and self-discipline. Anyone who has worked from home on the occasion will tell you that it can be tough to stay focused but if you embrace the opportunity to work when you feel productive rather than forcing yourself to stick to the 9-5 from home, you might find it hard to refuse.

In addition to the money-saving benefits (no commute, no expensive lunch to buy, no temptation of the local coffee shops etc.), you can also feel quite smug about reducing your carbon footprint. In fact, did you know that an employee who works just two days a week from home can save up to 390kgs of carbon emissions annually!

It has also been suggested that employees who don’t commute, live healthier, happier lives. Think about it:

  • You’ll get more sleep.
  • You’re less likely to catch the office cold or be exposed to germs
  • You’re more likely to get up from your desk and have a wander around the house (whether you’re hanging your laundry up or not, taking regular breaks from your computer is very important!

Without the usual office interruptions, you might find it a lot easier to actually focus on your work. You might find that you’re more productive in the morning so with your company’s discretion, you could potentially start and finish your day outside of the 9-5 preset.

Of course, remote working isn’t a one-size-fits-all model, but those who have the option to enjoy it and make it work for them can thrive. It means that you can make your work, work for you and relish a better work/life balance – which ultimately makes you happy, which means should make your company happy too.

To sum up:

  1. It’s easy
  2. It saves money
  3. It helps save the planet
  4. It can increase productivity and focussave

Do you work remotely? If not, are you tempted?